Booster Club By-Laws



Article I: Incorporation Section

1. The corporate name of the organization is Lassiter Volleyball Booster Association, Inc. For purposes of the By-laws, the Lassiter Volleyball Booster Association, Inc. may be referred to as the “Association”. Section

2. The principle office and place of business of said corporation shall be 2601 Shallowford Road, Marietta, GA 30066. Section

3. The fiscal year may begin at 12:01a.m. on the first day of June and end at midnight on May 31.

Article II: Purpose

Section 1. The purpose of the Association shall be to support, promote, and encourage the Lassiter High School Volleyball programs and to help provide ways and means of providing for said programs.

Section 2. The association shall have but not be limited to, all the rights, powers, privileges, and immunities now or hereafter enumerated in Title 14 of the Code of Georgia and shall be in compliance with state and federal guidelines for 501(c) 3 non-profit organizations.

Section 3. This association shall not contemplate pecuniary gain or profit or distribution of profits or dividends to the members thereof.

Section 4. No member of this association shall be liable for any of the debts of the association, except as such a member may personally endorse or guarantee such debt of the association.

Article III: Membership

Section 1. Membership shall be extended to any individual who would like to be in fellowship with this group upon payment of annual dues, subject only to compliance with the provisions of the By-laws.

Section 2. There shall be two types of membership: a) Regular membership shall be extended to all persons interested in supporting and promoting the girls’ Volleyball program at Lassiter High School; specifically to the parents/guardians of players in the various programs. b) Special membership may be designated and extended as deemed appropriate by the Executive Board.

7/28/2016 2

Section 3. Dues shall be set by the Executive Board.

Section 4. Only members in good standing of the organization shall be eligible to participate in its business meetings or to serve in any of its elective or appointive positions.

Article III: Meetings

Section 1. There shall be a minimum of three general meetings of the association during the fiscal year. These meetings will be scheduled quarterly. Meeting dates will be set by the administration of Lassiter High School.

Section 2. The annual election meeting of the association shall be held in May of each year.

Section 3. Quorum for general meetings of the association is set at 15 members in good standing present or 20% of the membership, in good standing and present, whichever is the greater number.

Section 4. Special meetings of the association may be called by the President, or by petition signed by two members of the executive committee and three members of the general membership and said petition presented to the President. The date and time of any special meetings must be approved by the Lassiter High School administration and be attended by an administration representative.

Section 5. Ten days advance notice of time, place, and purpose of such special meetings must be given to the membership of the association and only such business for which the meeting is called shall be transacted.

Article IV: Executive Board

Section 1. The elected officers and up to six elected at large members shall form the executive board. The Board shall transact all business of the association between general meetings, consider all questions of policy, present recommendations to the association for action, propose an annual budget to the membership for approval and outline a general program/schedule for the year.

Section 2. Meetings of the executive board shall be conducted by the president and held at the discretion of the president or at the request of two or more board members. It is recommended that board meetings be held on a monthly basis during the school year.

Section 3. Fifty percent of the members of the executive board at any board meeting shall constitute a quorum provided that either the president or vice president is in attendance.

Section 4. Each individual member of the executive board shall have one vote.

7/28/2016 3

Article V: Officers

Section 1. In addition to the duties set out in Section 2, each board member shall maintain a record of his/her year to serve as a guide to the incoming officer. These records shall be completed and turned over to the Vice President by May 30.

Section 2. Duties

a) President: The president shall be the chief executive officer of the association, will report to the Head Coach, shall preside at all meetings, and have general supervision over the affairs of the association. He/she shall appoint all standing and special committee chairpersons and obtain executive board approval for said nominations. The president is ex officio member of all said committees.

b) Vice President: The vice president acts in the absence of the president, serves as an active assistant to the president, and shall perform such duties as requested by the president. The vice president is ex officio member of all said committees.

c) Treasurer: The treasurer shall keep an accurate record of all funds, collect all money, pay all bills authorized by the president or the executive board or that are in compliance with the approved budget for the current fiscal year. All checks must have two signatures, one of which shall be the treasurer or president. The treasurer’s books shall be subject to an annual review at the close of the year’s activities by a task force appointed by the President. The Lassiter High School administration reserves the right to conduct and annual audit. In conjunction with the head Volleyball coach and one at large member, the treasurer will develop a budget for the association and present it to the executive board for approval. The proposed budget is to be sent to the Principal/Athletic Director at least one week prior to the first meeting of the year/sport season. The executive board will then submit the proposed budget to the general membership for final approval. The treasurer shall be ex officio member of all committees.

d) Secretary: The secretary shall keep a record of the minutes of all meetings of the association and the executive board. The secretary shall receive copies of and maintain files of minutes of all committee meetings. The secretary shall handle all correspondence. The secretary, in consultation with the treasurer, shall maintain an accurate and current membership list. The secretary shall serve as the Parliamentarian for the association.

Article VI: Committees

Section 1. The Executive Committee shall establish standing committees and determine their responsibilities as necessary to conduct the routine business of the association.

Section 2. Committees shall meet on an “as needed” basis. Minutes must be taken at all meetings and a copy of those minutes submitted to the Secretary of the association for the association archives.

7/28/2016 4

Article VII: Elections

Section 1. Annual elections of officers and at large members which constitute the executive board shall take place at the May annual meeting.

Section 2. The nominating committee shall present a slate of nominees to the membership no later than ten days prior to the election.

Section 3. Following the report of the nominating committee, nominations may be made from the floor provided that the consent of the nominee has been secured in advance. Voting shall be by ballot only when there is more than one candidate for an office or position.

Section 4. A simple plurality of votes cast by members present shall constitute election.

Section 5. Terms of office shall be for one year, beginning June 1. One person may be elected to the same office for no more than two consecutive terms and may not be re-elected to the same position until at least two years have intervened.

Section 6. In the event of a petition, signed by at least one third of the members asking for the recall of any officer or at large member of the executive board, and said petition is delivered to the president or the secretary, and the signatures are verified as members representing the appropriate proportions, the membership shall be notified of a special meeting to be held within two weeks of the verification of the petition for the purpose of acting upon the petition. The recall vote shall be done by secret ballot. The ballots shall be counted by teller committee appointed among those in attendance at the special meeting. That teller committee shall consist of no more than three individuals one of whom must have signed the petition and one of whom must not have signed the petition. A recall vote is affirmed by a majority vote of members present and voting. In such an election, abstentions are considered a vote. If the petition is sustained, the recall is effective immediately.

Article IX: Parliamentary Authority

Section 1. Robert’s Rules of Order, Revised, shall be the authority in all proceedings not covered by these by-laws.

Article X: Amendments

Section 1. These by-laws may be amended by a two thirds majority vote of the members present at a general meeting, provided the amendment has been presented to the membership in writing which includes the proposed change(s) and the reason for the proposed change(s) forty-five days in advance of the meeting.